Overview:

Job title: Engagement & Projects Coordinator (Part-Time)

Contract: Fixed term until July 2027

Salary: £24,000 per annum, pro rata

Hours: 22.5 hours per week (3 days per week)

Location: Rowsley, Derbyshire

Responsible to: Engagement & Projects Producer

Job Purpose: The Engagement & Projects Coordinator will provide essential administrative support to our project activities, ensuring smooth operation and effective communication across teams. You will be responsible for maintaining project documentation, monitoring designated budgets, and facilitating communication between project stakeholders.

About LEVEL:

LEVEL is a contemporary Arts Centre in Rowsley, Derbyshire supported by Arts Council England. We’re a vibrant hub for creativity and community engagement, dedicated to fostering inclusivity and artistic expression for people of all abilities. Our centre is open to the public year round with a packed programme of visual arts exhibitions, digital installations, events and workshops. We deliver projects for our disabled and learning disabled creative community, SEN schools and day centres. We have a Youth Collective programme for young people who are autistic and/or neurodivergent, and a creative programme for home schooled young people or those out of mainstream education.

Level is a registered charity that ‘Celebrates the Art that Difference Makes’. Everything we do has a value. Our support goes beyond creativity, offering experiences that make a difference.

We work with:

• Learning disabled and disabled people
  
• Autistic and/or neurodivergent people
• Artists, performers and interesting people
• Our Derbyshire community
• Cultural and creative organisations
• National and International partners

Our Mission (why we exist): We celebrate the art that ‘difference’ makes

Our Vision (what we want): We unlock the unique talents of disabled creatives. We show the world how powerful ‘difference’ can be.

More information is available here.

Why Join Us?

• Be part of a dynamic and inclusive team dedicated to making a positive impact through the arts.
• Opportunity to contribute to meaningful projects that connect art, environment, and community.
• A supportive and creative environment.
  

Role Overview:

The Engagement & Projects Coordinator will provide essential administrative support to our project activities, ensuring smooth operation and effective communication across teams. You will work closely with, and be line managed by our Engagement & Projects Producer. Alongside our Arts Administrator and Volunteer Coordinator, you will be responsible for maintaining project documentation, monitoring designated budgets, and facilitating communication between project stakeholders. Our work spans across various projects that connect across visual, digital and performing arts. We are currently developing a biodiverse sensory art garden, promoting well-being through community gardening and creative activities. This role requires a proactive, organised individual with a passion for the arts and the environment and a commitment to inclusivity.

Key Responsibilities:

• Administrative Support: Assist in the coordination and administration of various arts and environmental projects, ensuring all documentation is accurately maintained and updated.
• Budget Monitoring: Track and report on designated project budgets, ensuring financial resources are used efficiently and within allocated limits.
  
• Communication: Serve as the primary point of contact for project-related inquiries, facilitating clear and timely communication between staff, participants, and external partners. Liaising with SEN schools, day centres, community and environmental groups and more. 
• Documentation: Prepare and manage project documentation, including meeting minutes, reports, and other relevant materials. Develop resources and education packs.
• Collaboration: Work collaboratively with staff, participants, and external partners.
• Event Support: Assist with the planning and execution of events, workshops, and other project-related activities.
• Safeguarding: Oversee and monitor DBS requirements.
  
• Inclusivity: Work inclusively with all members of the community, including people with additional needs and disabilities, ensuring a welcoming and supportive environment.
  
• Gardening Support: While not essential, an interest in gardening would be beneficial, as projects will involve outdoor activities related to biodiversity.

Skills:

• Administrative Experience: Previous experience in an administrative role, preferably within an arts or community-focused organisation.
  
• Budget Management: Experience in monitoring and reporting on budgets.
  
• Communication Skills: Excellent verbal and written communication skills, with the ability to engage effectively with diverse audiences.
  
• Organisational Skills: Strong organisational abilities, with attention to detail and the ability to manage multiple tasks simultaneously.
  
• Interpersonal Skills: A collaborative and inclusive approach to working with colleagues, participants, and external partners.
  
• Interest in the Arts & Environment: A genuine interest in the arts and environmental initiatives. While gardening experience is not required, a passion for the outdoors is desirable.
  
• Problem-Solving: Ability to address challenges and resolve issues that may arise in the coordination of projects and activities.

Other Duties:

Applicants should demonstrate the following:

• Work flexibly across the LEVEL team where required
  
• Attend meetings and participate in training and other forms of staff development as required
  
• Events management when required
  
• Represent Level Centre externally when required
  
• Undertake any other duties commensurate with the post
  

Personal qualities:

A hard-working, honest, dependable, self-motivated person, willing to uphold and support the aims and values of LEVEL Centre.

• Self motivated and able to work flexibly as part of a small team managing multiple priorities
  
• Able to work within tight deadlines whilst maintaining accuracy
  
• Highly efficient and able to maximise limited resources
  
• Shows initiative and has a proactive nature
  
• A real ‘can do’ attitude to fit in with a hard-working, enthusiastic and motivated team
  

Terms & Conditions:

LEVEL Centre: LEVEL Centre is a contemporary Arts Venue. The core business hours are Monday – Friday 9am – 5pm. There will be occasional activities that take place in the evenings and weekends. These hours will be discussed and agreed in advance and time off in lieu will be offered.

Equal opportunities
We are committed to achieving equal opportunities in the way we deliver services to the community and in our employment arrangements. We expect all employees to understand and promote this policy in their work.

Health and safety
All employees have a responsibility for their own health and safety and that of others when carrying out their duties and must help us to apply our general statement of health and safety policy.

Safeguarding Commitment
LEVEL Centre is committed to safeguarding and protecting the welfare of everyone and expects all staff, freelancers and volunteers to share this commitment. A satisfactory Disclosure and Barring Service (DBS) enhanced check will be required.

Salary: £24,000 per annum, pro rata

Hours: 22.5 hours per week (3 days per week)
Occasional evening, weekend and bank holiday working may be required

Holiday: 12 days per year plus Bank Holidays on a pro rata basis.

Pension Scheme: The Company operates an auto enrolment pension scheme deferred for 3 months from joining the Company with Nest. The contributions to this scheme are in line with the current minimum requirement and are based on qualifying earnings. Further information can be found at www.nestpension.org.uk

Probation: Three months

Notice: One week during probationary period and 4 weeks thereafter

How to apply:

• Complete the online application form. Our website has Browsealoud toolbar software installed to make it more accessible- if you require any assistance please contact us on info@levelcentre.com
  
• Complete a covering statement outlining your suitability for the role.
• Upload your CV including two referees relating to a similar role.
• Complete the equal opportunities monitoring  form (optional). We positively encourage people with disabilities or from minority ethnic backgrounds to apply to join our teams as they are under-represented within Level Centre’s workforce. 

We are happy to accept your application in the following formats:

• Written statement that is no more than 2 sides of A4
• Video submission that is no longer than 5 minutes – BSL, Makaton or spoken
• Audio submission as an MP3 or WAV file, that is no longer than 5 minutes. Please clearly label your files with your name

Application Deadline: 9am Tuesday 1 October 2024
Interviews: Tuesday 8 October 2024 (at LEVEL Centre)

We positively encourage people with disabilities or from minority ethnic backgrounds to apply to join our teams as they are under-represented within LEVEL Centre’s workforce. We guarantee to interview any candidate with a disability or from an ethnic minority background who meets the essential criteria for the role.